Booth Reservation Form and Contract for the Simply Healthy: Creating Sustainable Communities Simply Living Fair and Wellness Expo 2009. Exhibitors will set up Saturday, November 14th, 2000 from 9:00am to 5:00pm in the Showers Building, Morton Street, Bloomington, IN.

-Vendor Set-Up is 7:00am - 8:45am
Vendor Take-Down 4:00pm
- 9:00am Exhibitors Open to Public
- Exhibitors will set up for demonstration and display only between the hours of 9:00am and 12:00pm! From 12:00pm to 4:00 pm Vendors can make sales. This information is subject to change.

Please copy this form and submit your payment via snail mail to the address below.

Company Name ______________________________________________ Contact Person ______________________________________________
Address _______________________________________
City, State, Zip ______________________________________________
Telephone: Work and Home _______________________________________________
Email
_______________________________________________
Products and/or Services to be exhibited _______________________________________________
______________________________________________
Email us to organize a group rate for your business or organization to attend the Indiana Holistic Health and Wellness Expo!

Booth spaces (6' X 8' single, 6' X 16' double, 6' X 4' half booth
Booth Rates
Half booth - $30
Single booth - $55.00
Double booth - $120.00
Corner booth - $70.00 (single)
Corner booth - $140.00 (double)

If you are an expo speaker or workshop presenter you will receive a 10% discount on your booth fee. Please note that when submitting your payment for registration.

Booth Name ____________________________________

Products and/or Services to be exhibited ______________________________________________
*If you are an Arts Merchant please submit three labeled images to simplyhlthy@gmail.com with your Subject - art images.

All work must be original and made by the exhibitor and be representative of work to be shown at the expo. We will not accept products made from commercial plans or kits. Booth assignments will be final. You are to provide your own lighting fixtures and extension cords.

Exactly how do you want your program guide listing to read?
_____________________________________________
-Are you interested in being a Sponsor at the Expo _______Yes ______ No. If yes, please specify what level of sponsorship and include a separate check specifying level of sponsorship. Make your tax deductible check out to Center for Sustainable Living and write IHHN Expo on the memo line. If booth is included in sponsorship, please specify.

- Will you be demonstrating your services or products? _______Yes ______ No.

*-As an Expo Exhibitor or Presenter you will receive a special Business Listing in the Program Guide under Exhibitor List giving full company name, contact, address and phone number, as well as full product description up to 60 words typed. If you would like to increase the words in your ad listing, add $.15 per additional word.

-Do you need electricity in your booth? _____Yes _____No. You provide your own extension cords and lighting.

-All booth spaces are assigned on a first come, first served basis. You will be directed to your space location at check in on Saturday morning.

-We may have seperate space available for Readers and

-Payments must be paid in full at time of registration and in the event you must cancel you will be refunded 75% of your booth payment prior to September 27th, 2009. We will not be able to reimburse you on print/ad cost once we have submitted to the printers.

-Reservations made by phone must be confirmed with your payment within 7 days.

- Yes I would like to donate to the Expo drawing - $_____ or a product ____________or certificate valued at $___________.

-Cost of Booth (less applicable discounts if any)________________

-Wellness Concert Tickets - (one ticket is included in registration fee, 2 tickets for double booth) additional tickets - $9 in advance ___Yes ___No. If yes, how many? _______ ($11 at the door) Total tickets _____ = $_______.
-Payment enclosed $_______

-I want to advertise in the Expo Guide _______Yes _______No.______ See listing rates in Expo Advertising Guide $_______ less 5% Vendor discount

DONATIONS FOR DRAWING
Some of you have offered to donate items for our drawing. These can include gift certificates and gifts of
your products and services . If you would like to donate something, please be sure to attach your business card or contact information to your donation and bring it with you on the day of the event. Please let us know of your intended donation when you submit your application so that we can list your donation on the Donations page of the Simply Healthy website. Send a description of what you are planning to donate and its value. You may also submit a jpg image to be used along with your description.

-GRAND TOTAL ________________________

-SIGNATURE ____________________________________________

-Please make your check for the booth and send to Indiana Holistic Health Network, Simply Healthy 2009, P.O. Box 8172, Bloomington, IN 47407 and submit with your completed Booth Reservation form. When making a tax deductible donation to the Indiana Holistic Health Network make out a seperate check to CSL-IHHN and designate as a donation.

If making a sponsorship donation, make a separate check for your tax deductible check to Center for Sustainable Living and write IHHN Expo on the memo line.

-Registration will be accepted in the order of receipt.

- Booth Check in and Set-Up - Saturday , November 14h 7:00am - 8:45am

- Vendors area opens at 9:00AM for demonstration and display only.

* Vendor sales will take place only from 12:00pm to 4:00pm. Vendors not adhering to this Showers Building Market rule will be asked to leave.

* Vendors will only take down booths after 4:00pm

*Please make your reservations early if coming from out of town to ensure yourself a room. We are checking the possibility of having discounts for expo participants at nearby facilities and will notify you of any confirmed discount possibilities.

Please Sign And Return
Exhibitors Signature
________________________________________
Title
________________________________________
Date
________________________________________
Indiana Holistic Health Network Wellness Expo
________________________________________
Title
________________________________________
Date

CONTRACT

This is a confirmation agreement to take exhibit space in the "Simply Healthy: Creating Sustainable Communities Simply Living Fair and Wellness Expo. It is hereby agreed that the undersigned agrees to abide by the rules and regulations printed in this agreement. Acceptance of this application by or on behalf of Simply Healthy shall constitute a contract.

1.By signing this contract, exhibitors agree to hold harmless Simply Healthy and the Indiana Holistic Health Network, other Conveners, or the venue mentioned above from any claims, financial or otherwise made by any individual or entity. Payment in full is required to reserve your booth.
2.Refund policy: In the event of a cancellation, prior to September 27th, you will receive 75% of your booth payment. 25% will be retained for processing fee. In the case of cancellations in the exhibit month, payments are non-refundable.
3.The IHHN and Simply Healthy reserves the right to determine the eligibility of any company, person, product, and or service in the exhibit area.
4.The IHHN and Simply Healthy reserves the right to reject, eject, or prohibit any exhibitor and representative thereof for violation of these rules or misrepresentation without any monetary refund.
5.The IHHN and Simply Healthy will provide security in the exhibit halls on Saturday, but assumes no liability for theft or loss of any kind. Insurance is the responsibility of the exhibitor.
6.Hold Harmless Clause: Exhibitors or outside contractors do assume entire responsibility and hereby agree to protect, indemnify, defend, and save the Indiana Holistic Health Network, the Simply Healthy: Creating Sustainable Community Simply Living Fair and Wellness Expo, Showers, Unitarian Universalist Church or any other space where we convene, and its employees and agents harmless against all claims of damages or losses, to persons or property, governmental fines or charges, attorneys 'fees and expenses arising out of, or caused by each exhibitor 's, or outside contractor 's installment, maintenance, occupancy, removal, or use of the expo space, hotel premises. Further more we are excluded from any part caused by the sole negligence of expo participants, employees and agents. In addition each exhibitor or outside contractor acknowledges that the Simply Healthy: Creating Sustainable Communities Simply Living Fair and Wellness Expo, Showers Building, Unitarian Universalist Churchl, or any other space where we convene do not maintain insurance covering exhibitor 's property and it is the sole responsibility of the exhibitor or outside contractor to obtain business interruption and property damage insurance covering their property.
7.Distribution of samples and promotional-type literature can only be made from your booth or as part of your workshop/presentation.
8.Your booth space will be clearly marked by a sign with your name and/or business name. Each expo participant will provide their own table, chairs, and booth set up and all tables must be covered. We will provide you with 4 ID passes for double and corner booths, 2 ID passes for single booths, and 1 for tabling participants. All participants, including Psychics, readers, and bodyworkers will provide their own table(s) and chairs.
*We may have a seperate area for use by Psychics and Readers. Please indicate if you would be interested in setting up in this seperate space. This space, if available will be available on a first come basis. If space is available and unreserved, there will be a signup sheet available all day Saturday.
9.The city of Bloomington, does not allow smoking within public buildings. Participants agree to adhere to all local, federal, and state laws pertaining to fire and safety regulations.
10.The Simply Healthy Expo will make decisions on any matter not specifically covered in this contract.
11.In event of any outside causes that forces Simply Healthy to change locations or dates the management reserves the right to retain 25% of exhibitor payments for expense compensation in the event exhibitors should choose to decline participation..
12.Exhibitor staff, all agree to conduct themselves in a cooperative, peaceful, and harmonious manner as is appropriate to attendees, other expo exhibitors, expo management and volunteers, and the University Plaza Hotel and any other locations we may gather.
13.Although Simply Healthy will not, and cannot guarantee a definite number of attendees, Simply Healthy agrees to put forth a full effort in promoting public relations to generate crowds.
14.Exhibitors will indemnify the IHHN and Simply Healthy management for claims and suits arising between the exhibitor and expo rental. Exhibitors who prepare, distribute, and/or sell any food or beverage products hereby indemnify Simply Healthy and the facility from any claims or damages relating to the preparation, distribution, sale, or consumption of such products.
15.Exhibitors agree to be responsible for their own Sales Taxes, Business Fees and/or any Government fines there of.
16.This contract will be official when signed by representatives of the exhibitor and excepted by Simply Healthy and IHHN. When submitting this form via the web, your submission constitutes your signature and acceptance of Simply Healthy/IHHN Expo terms. Your receipt of confirmation of booth space will be our signature.
17.Exhibitors will not assign this Agreement or sublicense any part of the space herein provided without the express written consent of the Expo. If you intend sharing a booth space, information on all parties must be submitted with the application.
18.Exhibit hours - each exhibitor is required to keep at least one attendant in her/his booth during all show hours. When volunteers are available, we will provide them to spell you for short restroom and snack breaks. There is absolutely no moving out of your booth setup allowed prior to the official end of the show unless so directed by the Simply Healthy/IHHN Expo management.
19.All fees must be paid in full by the established dates or services and registration will be cancelled.
20.All exhibitors must be set up by 8:30 am on Saturday and staffed throughout the Expo-Fair.

Blessings and good health,
Simply Healthy: Creating Sustainable Communities Simply Living Fair/IHHN and Wellness Expo Conveners

SIMPLY HEALTHY FAIR and the INDIANA HOLISTIC HEALTH NETWORK (IHHN)
812-331-0886, P.O. Box 8172, Bloomington, IN 47407
http://www.simplyhealthyfair.net - simplyhlthy@gmail.com http://www.indianaholistichealth.net/wellnessexpo.htm
812-331-0886