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BOOTH
APPLICATION
Booth
Reservation Form and Contract for the Simply Healthy: Creating
Sustainable Communities Simply Living Fair and Wellness Expo
2009. Exhibitors will set up Saturday, November 14th, 2000
from 9:00am to 5:00pm in the Showers Building, Morton Street,
Bloomington, IN.
-Vendor
Set-Up is 7:00am - 8:45am
Vendor Take-Down (TBA)
- 9:00am Exhibitors Open to Public
- Exhibitors will set up for demonstration and display only
between - Exhibitors will set up for demonstration and display
only between the hours of 9:00am and 1:00pm!
Please
copy this form and submit your payment via snail mail
to the address below.
Company Name ______________________________________________
Contact Person ______________________________________________
Address _______________________________________
City, State, Zip ______________________________________________
Telephone: Work and Home _______________________________________________
Email
_______________________________________________
Products and/or Services to be exhibited _______________________________________________
______________________________________________
Email us to organize a group rate for your business or organization
to attend the Indiana Holistic Health and Wellness Expo!
Booth spaces (6' X 8'
single, 6' X 16' double, 6' X 4' half booth
Booth Rates
Half booth - $30
Single booth - $55.00
Double booth - $120.00
Corner booth - $70.00 (single)
Corner booth - $140.00 (double)
If you are an expo speaker
or workshop presenter you will receive a 10% discount on your
booth fee. Please note that when submitting your payment for
registration.
Booth Name ____________________________________
Products and/or Services
to be exhibited ______________________________________________
*If you are an Arts Merchant please submit three labeled images
to simplyhlthy@gmail.com with your Subject - art images.
All work must be original
and made by the exhibitor and be representative of work to
be shown at the expo. We will not accept products made from
commercial plans or kits. Booth assignments will be final.
You are to provide your own lighting fixtures and extension
cords.
Exactly how do you want
your program guide listing to read?
_____________________________________________
-Are you interested in being a Sponsor at the Expo _______Yes
______ No. If yes, please specify what level of sponsorship
and include a separate check specifying level of sponsorship.
Make your tax deductible check out to Center for Sustainable
Living and write IHHN Expo on the memo line. If booth is included
in sponsorship, please specify.
- Will you be demonstrating
your services or products? _______Yes ______ No.
*-As an Expo Exhibitor
or Presenter you will receive a special Business Listing in
the Program Guide under Exhibitor List giving full company
name, contact, address and phone number, as well as full product
description up to 60 words typed. If you would like
to increase the words in your ad listing, add $.15 per additional
word.
-Do you need electricity
in your booth? _____Yes _____No. You provide your own extension
cords and lighting.
-All booth spaces are
assigned on a first come, first served basis. You will be
directed to your space location at check in on Saturday morning.
-We may have seperate
space available for Readers and
-Payments must be paid
in full at time of registration and in the event you must
cancel you will be refunded 75% of your booth payment prior
to September 27th, 2009. We will not be able to reimburse
you on print/ad cost once we have submitted to the printers.
-Reservations made by
phone must be confirmed with your payment within 7 days.
- Yes I would like to
donate to the Expo drawing - $_____ or a product ____________or
certificate valued at $___________.
-Cost of Booth (less
applicable discounts if any)________________
-Wellness Concert Tickets
- (one ticket is included in registration fee, 2 tickets for
double booth) additional tickets - $9 in advance ___Yes ___No.
If yes, how many? _______ ($11 at the door) Total tickets
_____ = $_______.
-Payment enclosed $_______
-I want to advertise
in the Expo Guide _______Yes _______No.______ See listing
rates in Expo Advertising Guide $_______ less 5% Vendor discount
DONATIONS FOR DRAWING
Some of you have offered to donate items for our drawing.
These can include gift certificates and gifts of
your products and services . If you would like to donate something,
please be sure to attach your business card or contact information
to your donation and bring it with you on the day of the event.
Please let us know of your intended donation when you submit
your application so that we can list your donation on the
Donations page of the Simply Healthy website. Send a description
of what you are planning to donate and its value. You may
also submit a jpg image to be used along with your description.
-GRAND TOTAL ________________________
-SIGNATURE ____________________________________________
-Please make your check
for the booth and send to Indiana Holistic Health Network,
Simply Healthy 2009, P.O. Box 8172, Bloomington, IN 47407
and submit with your completed Booth Reservation form. When
making a tax deductible donation to the Indiana Holistic Health
Network make out a seperate check to CSL-IHHN and designate
as a donation.
If making a sponsorship
donation, make a separate check for your tax deductible check
to Center for Sustainable Living and write IHHN Expo on the
memo line.
-Registration will be
accepted in the order of receipt.
- Booth Check in and
Set-Up - Saturday , November 14h 7:00am - 8:45am
- Vendors area opens
at 9:00AM for demonstration and display only.
* Vendor
sales will take place only from 12:00pm to 4:00pm. Vendors
not adhering to this Showers Building Market rule will be
asked to leave.
* Vendors
will only take down booths after 4:00pm
*Please make your reservations
early if coming from out of town to ensure yourself a room.
We are checking the possibility of having discounts for expo
participants at nearby facilities and will notify you of any
confirmed discount possibilities.
Please Sign And Return
Exhibitors Signature
________________________________________
Title
________________________________________
Date
________________________________________
Indiana Holistic Health Network Wellness Expo
________________________________________
Title
________________________________________
Date
CONTRACT
This is a confirmation
agreement to take exhibit space in the "Simply Healthy:
Creating Sustainable Communities Simply Living Fair and Wellness
Expo. It is hereby agreed that the undersigned agrees to abide
by the rules and regulations printed in this agreement. Acceptance
of this application by or on behalf of Simply Healthy shall
constitute a contract.
1.By signing this contract,
exhibitors agree to hold harmless Simply Healthy and the Indiana
Holistic Health Network, other Conveners, or the venue mentioned
above from any claims, financial or otherwise made by any
individual or entity. Payment in full is required to reserve
your booth.
2.Refund policy: In the event of a cancellation, prior to
September 27th, you will receive 75% of your booth payment.
25% will be retained for processing fee. In the case of cancellations
in the exhibit month, payments are non-refundable.
3.The IHHN and Simply Healthy reserves the right to determine
the eligibility of any company, person, product, and or service
in the exhibit area.
4.The IHHN and Simply Healthy reserves the right to reject,
eject, or prohibit any exhibitor and representative thereof
for violation of these rules or misrepresentation without
any monetary refund.
5.The IHHN and Simply Healthy will provide security in the
exhibit halls on Saturday, but assumes no liability for theft
or loss of any kind. Insurance is the responsibility of the
exhibitor.
6.Hold Harmless Clause: Exhibitors or outside contractors
do assume entire responsibility and hereby agree to protect,
indemnify, defend, and save the Indiana Holistic Health Network,
the Simply Healthy: Creating Sustainable Community Simply
Living Fair and Wellness Expo, Showers, Unitarian Universalist
Church or any other space where we convene, and its employees
and agents harmless against all claims of damages or losses,
to persons or property, governmental fines or charges, attorneys
'fees and expenses arising out of, or caused by each exhibitor
's, or outside contractor 's installment, maintenance, occupancy,
removal, or use of the expo space, hotel premises. Further
more we are excluded from any part caused by the sole negligence
of expo participants, employees and agents. In addition each
exhibitor or outside contractor acknowledges that the Simply
Healthy: Creating Sustainable Communities Simply Living Fair
and Wellness Expo, Showers Building, Unitarian Universalist
Churchl, or any other space where we convene do not maintain
insurance covering exhibitor 's property and it is the sole
responsibility of the exhibitor or outside contractor to obtain
business interruption and property damage insurance covering
their property.
7.Distribution of samples and promotional-type literature
can only be made from your booth or as part of your workshop/presentation.
8.Your booth space will be clearly
marked by a sign with your name and/or business name. Each
expo participant will provide their own table, chairs, and
booth set up and all tables must be covered. We will provide
you with 4 ID passes for double and corner booths, 2 ID passes
for single booths, and 1 for tabling participants. All participants,
including Psychics, readers, and bodyworkers will provide
their own table(s) and chairs.
*We may have a seperate area for use by Psychics and Readers.
Please indicate if you would be interested in setting up in
this seperate space. This space, if available will be available
on a first come basis. If space is available and unreserved,
there will be a signup sheet available all day Saturday.
9.The city of Bloomington, does not allow smoking within public
buildings. Participants agree to adhere to all local, federal,
and state laws pertaining to fire and safety regulations.
10.The Simply Healthy Expo will make decisions on any matter
not specifically covered in this contract.
11.In event of any outside causes that forces Simply Healthy
to change locations or dates the management reserves the right
to retain 25% of exhibitor payments for expense compensation
in the event exhibitors should choose to decline participation..
12.Exhibitor staff, all agree to conduct themselves in a cooperative,
peaceful, and harmonious manner as is appropriate to attendees,
other expo exhibitors, expo management and volunteers, and
the University Plaza Hotel and any other locations we may
gather.
13.Although Simply Healthy will not, and cannot guarantee
a definite number of attendees, Simply Healthy agrees to put
forth a full effort in promoting public relations to generate
crowds.
14.Exhibitors will indemnify the IHHN and Simply Healthy management
for claims and suits arising between the exhibitor and expo
rental. Exhibitors who prepare, distribute, and/or sell any
food or beverage products hereby indemnify Simply Healthy
and the facility from any claims or damages relating to the
preparation, distribution, sale, or consumption of such products.
15.Exhibitors agree to be responsible for their own Sales
Taxes, Business Fees and/or any Government fines there of.
16.This contract will be official when signed by representatives
of the exhibitor and excepted by Simply Healthy and IHHN.
When submitting this form via the web, your submission constitutes
your signature and acceptance of Simply Healthy/IHHN Expo
terms. Your receipt of confirmation of booth space will be
our signature.
17.Exhibitors will not assign this Agreement or sublicense
any part of the space herein provided without the express
written consent of the Expo. If you intend sharing a booth
space, information on all parties must be submitted with the
application.
18.Exhibit hours - each exhibitor is required to keep at least
one attendant in her/his booth during all show hours. When
volunteers are available, we will provide them to spell you
for short restroom and snack breaks. There is absolutely no
moving out of your booth setup allowed prior to the official
end of the show unless so directed by the Simply Healthy/IHHN
Expo management.
19.All fees must be paid in full by the established dates
or services and registration will be cancelled.
20.All exhibitors must be set up by 8:30 am on Saturday and
staffed throughout the Expo-Fair.
Blessings and good health,
Simply Healthy: Creating Sustainable Communities Simply Living
Fair/IHHN and Wellness Expo Conveners
| Indiana Holistic
Health Network 2002-2009, All Rights Reserved. www.indianaholistichealth.net,
mailbird@indianaholistichealth.net is a project of Green
Dove Network, Inc. |
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